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Vacation Rental Agreement
201 MERIDIAN PLAZA
2310 North Ocean Boulevard
Myrtle Beach , SC 29577
Banyan Landmark, LLC
Please read the agreement below and click the "I AGREE" at the end to hold a reservation. By clicking the "I Agree"
button you confirm that you have read the rental agreement (this constitutes an electronic signature) and upon
payment this contract becomes binding.
AGENCY DISCLOSURE- Banyan Landmark, LLC. shall act as the agent & representative of all
owners of vacation properties in its rental program, and is acting at all times, in and for the
best interests of the owners.
CHECK-IN TIME IS 3:00 PM - We make every effort to have the premises ready for Guest
occupancy at check-in time, but Agent cannot guarantee the exact time of
CHECK-OUT TIME IS 10:00 AM - This is strictly enforced so that Agent has
adequate time to prepare the property for the next guest.
RESERVATION REQUIREMENTS - $75 is required in advance to hold reservation. During Peak season
(June-August), only standard rental week reservations from Saturday to Saturday will be
accepted. For other times of the year, a minimum three (3) night reservation period is
required. All rental fee balances must be paid in full 14 days prior to arrival. Failure to pay
remaining rental fee balances prior to 14 days to arrival shall be considered forfeiture of reservation
and any prior deposit shall be refunded minus a $50 cancellation and reservation fee ($25.00
administration fee plus prepaid reservation fee of $50). Agent cannot accept checks for rental fee
payments on reservations made less than 14 days before arrival. Please reference reservation dates and
property number when sending check or money order. Upon receipt of deposit; confirmation and directions
to the Meridian Plaza will be mailed or emailed to Guest.
SECURITY DEPOSIT – All Guests shall be required to provide Agent, and Agent’s rental management
company, with a $200 refundable deposit. Guest is notified, and hereby agrees, that any damage to
premises or contents caused by Guest, and/or Guests family, invitees, and/or other relations
utilizing premises, or required cleaning costs that are beyond normal wear and tear, or reasonably
and normally incurred in connection with occupancy of premises, shall be paid for out of the
deposit and shall not be refundable. Guest(s) acknowledges Agent(s) authority to deduct for damages
to the unit occupied by the Guest(s) and/or his/her Guest(s). Each Guest will be financially
responsible for damage done to the property beyond normal wear and tear. If damage to a property or
it's property within, is discovered after the Guest(s) departure, the Guest will be notified of any
excessive cleaning needed, or repairs made, and the amount will be credited against the check.
Repairs or cleaning in excess of the security deposit amount will be invoiced to the Guest. Agent
will pursue collection to the fullest extent. Guest(s) will be responsible for any damage caused by
guests(s), guest(s) family, and guest(s) invitees. Certain other items are subject to forfeiture of
all or part of the security deposit. Please refer to the check-in instructions for more information
on fees for damaged or lost linens, etc.
||NOTE: If you are renting the unit through a third-party website such as FlipKey or
TripAdvisor, the cancellation/refund policies shown on the listing override the terms listed below.
When signing this agreement you understand that the terms specified on the booking site take
CANCELLATION - A $25.00 administration fee is assessed for all cancellations along with
the prepaid reservation fee of $50. However, if Guest(s) cancel less than fourteen (14) days prior
to the arrival date, Guest(s) advance payment will be forfeited unless the property is re-rented at
the same rental rate and for the same rental time period. If we are able to rent the unit we will
deduct 25% of your rental fee plus a $25 administrative fee. Any refunds may be made by credit
card, PayPal or check at Owner’s discretion. (For a refund of deposit, cancellation must be in
writing and RECEIVED no later than 14 days for all properties prior to arrival date, less a $25.00
administration fee and reservation fee of $50).
SEND REQUESTS IN WRITING TO:
Banyan Landmark, LLC.
12856 Westleigh Drive
Houston, Texas 77077
or Email: firstname.lastname@example.org
RESERVATION CHANGE FEE - All reservations that need date changes are subject to a
non-refundable $50.00 rescheduling fee per change. All changes must be done prior to cancellation
period expiration. You must make changes at least Thirty (30) days or more prior to your arrival
NO SHOW/EARLY CHECKOUT POLICY - No refunds will be given for non-arrivals. The total
amount of the reservation period will be charged. Other than the mandatory evacuation of premises,
no refunds will be given for partial stays or early checkouts.
RETURNED CHECKS - A $50.00 service charge will be incurred for any returned
CONFIRMATION - Confirmation of the reservation will be mailed or emailed to Guest(s) upon
receipt of the reservation advance payment. Please read the confirmation for accuracy of dates,
mailing address, and accommodations. Any errors in reservation information must be directed to
Banyan within seven days of receipt of mailing. Please note the unit has a maximum occupancy of 4-6
people (maximum of 4 adults). Failure to abide by occupancy limits shall be grounds for termination
of reservation and forfeiture of rental fee. The minimum age required to rent is 23 years
KEY/KEY CARD - A key card or room key will be issued to you at the time of your arrival.
Specific instructions on how to pick-up your key will be provided prior to your arrival. Specific
instructions on turning in your key will also be provided. There is a fee for lost or damaged
SATELLITE/CABLE TELEVISION - All units come with basic cable service. Agent(s) are not
responsible for outages of service.
PHONE CALLS - These units do not come equipped with a land line.
SMOKING - Smoking is not permitted on Meridian Plaza property, inside units or on the
balcony areas. Violation is subject to fine. Please properly dispose of any trash and please do not
litter. Smoking in unit shall be grounds for termination of reservation and forfeiture of security
deposit and rental fee.
PETS - Guest acknowledge that NO PETS are allowed in or on the premises.
LINENS - A basic supply of linens are provided in each property. One set for each bed
as set by the maximum allowed at that property. Bed linens are not changed during your
stay. Agent can make arranges for daily maid service prior to arrival. In these cases,
guest(s) are responsible for any additional fees. Agent will provide renter with information
regarding additional maid service and provide the option to decline or accept. You may want to
bring your own beach towels for use on the beach and pool.
WEB LISTINGS & PRICING - Information regarding listings is believed to be accurate but
cannot be guaranteed. We have made every effort to ensure that all the information on Agent(s)
website is current and accurate. The possibility of errors and omissions exists. We will be happy
to confirm all data contained on the website or other marketing materials by mail, fax, or email or
answer any questions you may have prior to booking your reservation. Rates, fees, and taxes are
subject to change without notice. Rates for holidays, special events, and weekends may be higher.
Our properties can be rented with a two-night minimum during the Fall, Winter and Spring seasons.
Weekly stays run from Saturday 3:00PM to Saturday, 10:0AM.
CLEANING REQUIREMENTS – Guest(s) are required to leave the property in the same general
condition it was when Guest(s) arrived. Dishes should be washed and placed in dishwasher for
cleaning and the dishwasher should be started. Used towels should be placed in bag provided in the
unit. The beds should be stripped and the used sheets placed in the laundry bag that is provided.
The refrigerator should be empty and clean. All trash including used bar soaps should be bagged and
placed in the dumpster that is located on the first floor of the parking garage. Agent(s) will
dust, vacuum, sanitize and clean all towels and linens upon Guests departure. Guest(s) is
responsible for any damage, abuse, excessive cleanup requirements, or loss caused by any member of
Guest(s) party to the property or its contents during Guest(s) occupancy. Inspectors walk through
each property after checkout to ensure the property is left in good order. Agent(s) will make that
final determination of the necessity of any charges to Guest(s). Maid service and other cleaning
arrangements during your stay are available for an additional charge.
CHECK OUT PROCEDURES - The following items must be
complied with before check out or Guest(s) may be required to pay additional cleaning
Dishes, pots, pans, silverware, and utensils should be washed or placed in dishwasher
and the cleaning cycle initiated. The stove/oven shall be left in a clean
Refrigerator should be left clean and free of food.
||Windows and doors must be left closed and
locked when running the air conditioner or heating. Set temperatures to comfortable
levels, but please conserve energy when possible.
||All trash put in trash bags and placed in
the dumpster on the first floor of the parking garage.
||All litter and/or debris must be picked
up from the balcony and disposed of.
||Used towels and sheets should be placed
in the laundry bag left in the unit for this purpose.
||Property should be left neat and in order
(same condition it was when Guest(s) arrived.
||Check out time is 10:00 A.M. Keys and/or
key cards should be returned per the instructions you will be provided
REPAIRS & SERVICE CALLS - Agent(s) cannot guarantee against mechanical failure of
heating, air conditioning, hot tubs, TVs, cable reception, VCRs, or other equipment, appliances or
services. Please report any inoperative equipment to the owners of the unit immediately. We
will make every reasonable effort to have repairs made quickly and efficiently. Should a repair
technician make a service call to a unit and find the reported equipment to be in working order and
the problem was due to the Guest(s) oversight or neglect, the charge for the service call will be
the Guest(s) responsibility. No refunds or rent reductions will be made due to failure of
appliances or equipment. All maintenance requests must be reported to Banyan as soon as possible
after Guest has identified a problem. PLEASE do not put off notifying us immediately as delaying
notification could unnecessarily cause further damage and hinder efforts to have repairs performed
quickly. Guest(s) understands and agrees that Agent(s) may enter the rental property at any time
for the purpose of making needed repairs.
HOUSE PARTIES & GUESTS – HOUSE PARTIES ARE NOT ALLOWED! Guest(s)
agree that the unit has a maximum occupancy capacity of 4 to 6 people. Guest(s) agree that Guest(s)
shall not permit more than the allowed number of people to occupy the premises at any time.
Guest(s) understand that if unit or property is occupied by more than the number of people allowed
as stated above, it may result in the loss of total rent fee, security deposit and/or additional
charges to Guests. Guest Occupancy in use of premises shall not be such as to disturb or offend
neighbors. The use of firearms, or fireworks is strictly prohibited. Guest(s) certify that they
have read carefully the limitations placed on the number of persons permitted to occupy the
premises, and agree to abide by such limitations. Further, Guest(s) agrees and understands that
failure to abide by occupancy limits may result in Guest(s) forfeiture of reservation, request to
vacate premises and loss of total rental and security deposits with no refund.
RIGHT OF ENTRY - Guest(s) agree that the Agent(s) reserves the right to enter the rental
property anytime to investigate disturbances, check occupancy, check for damage, to make such
repairs, alterations or improvements thereto as Agent(s) may deem appropriate. It may be necessary
for the Agent(s) to enter the unit for the purpose of showing it for sale. In these cases we will
notify the Guest(s) and attempt to arrange a time that is convenient for both parties.
LOST & FOUND - Check all drawers, closets and under beds prior to check out for your
personal belongings. If any item is left behind and found by the cleaning service or management, it
will be brought to our office. We will attempt to contact you about the found item and the item can
be packaged and returned to you with applicable shipping charges. All items not claimed with-in 30
days will be donated to a non-profit charity.
INDEMNIFICATION AND HOLD HARMLESS – Guest(s) agree to indemnify and save harmless the Owner and
Agent(s) for any and all liabilities, theft, damage, cost or expense whatsoever, including attorney
fees, arising from or related to any claim or litigation which may arise out of or in connection
with Guest(s) and/or Guest (s) family, Guest (s) invitees or Guest (s) agents use and occupancy of
the rental property including but not limited to any claim or liability for personal injury or
damage or theft of property which is made, incurred or sustained by Guest(s) and/or Guest (s)
family, invitees or agents.
CREDIT CARD – I, Lessee, may be required to provided my credit card number as a guarantee. If
so, I agree to pay all rent and/or any outstanding long distance phone charges, accept all terms of
the lease agreement and accept all liability for any damage beyond normal wear and tear during the
term of my lease with BANYAN LANDMARK, LLC. If a credit card guaranteed and I fail to do so, I
understand that these costs will be charged to my credit card and all credit card charges will be
BY CLICKING THE "I AGREE" BUTTON BELOW, YOU CONFIRM THAT YOU HAVE READ, AGREED AND UNDERSTOOD THE RENTAL AGREEMENT
POSTED ON THIS WEBSITE UPDATED
. Submitting this form will constitute an electronic signature for this rental agreement and is considered binding
agreement with its terms.